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Video instructions and help with filling out and completing Ps form 3811 word template
Welcome to another free tutorial brought to you by access learning zone comm in this lesson we're going to learn how to perform a mail merge using access data in a Microsoft Word document Here I am in my Microsoft Access database I've got a customer table that I call customer key and it has fields like customer ID first name last name company and so on I want to take this information and send out letters to these people using a Microsoft Word mail merge so come up top and click on external data and in the export section you'll see word merge click on that the Microsoft Word mail merge wizard starts up now if you have a letter document already that you're using you can pick link your data to an existing Microsoft Word document or if you haven't created the letter yet just click on create a new document and then link the data to it hit OK Microsoft Word starts up into a blank document over here on the right you'll see mail merge select the document type what kind of document do you want to create well let's pick letters and then down here on the bottom step one of six click Next starting document the starting document you want to use the current document it start from a template or start from an existing document well like we said earlier we want to use the current document all right step three is now select recipients for the list of recipients the people who are getting this letter you can use an existing list select from your Outlook contacts or type in a new list well we've already specified our list of customers right here customer T in PC retail customer database that's the database that I started with where I clicked on the word merge button you can change that here if you want to or if you want to edit the recipient list in other words if you only want to send this to specific people you can click on edit recipient list here's a list of all the people in that table you can scroll up and down and if there are certain people in here that you don't want to send this to let's say you're missing addresses for some of them I know a couple of them are missing addresses let's say like right here Pete and Barbara are missing information so I could scroll over here and say Pete and Barbara you're not getting a letter when you're done click okay now the next step write your letter now step four says write your letter if you have not already done so write your letter now so let's come over here to the left and we'll start typing in our letter I'll start with a return address so PCE resale is the name of the company 101 Main streets Buffalo New York one four two two two.